Finding your perfect wedding venue will be one of THE MOST stressful parts of the entire planning process! Already overwhelmed? Cut yourself some slack! Know that we have NEVER had a client NOT find a venue that worked well for them…and we have worked with thousands of couples! So let’s dive in to some of our best tips so that you can find the perfect wedding venue and start dreaming up your incredible day!
At the beginning, you need to set non-negotiables and be sure these are top of mind when you are searching! In fact, write those top three non-negotiables down so that you ensure your perfect wedding venue aligns with your values, interests, and dreams for the day! Once you set these, it is time to start researching.
There are TONS of great online resources available to find the perfect wedding venue. The Knot or PartySlate are great places to start! These sites have an incredible amount of tools and vendors listed locally for every couple around the U.S. They also have TONS of tools to help you narrow down the search.
So how do you go about your research finding the perfect wedding venue? Start with capacity. If you are having a larger wedding, understand that this will limit your overall venue options. The average venue will house 150-200 guests.
Then narrow down by the overall look of the space. Do you see yourself getting married in a swanky downtown hotel? How about a rustic barn? A fun urban loft? Is nature an important element in planning your big day? All things to work on narrowing down before you set up any appointments.
After picking out the vibe of the event, you will need to consider the catering arrangements. There are three different styles of catering venues:
Once you have discussed these three important facets (capacity, style, and catering policies) you’re ready to dive in and make appointments.
Start by emailing the venue (or have your wedding planner make these appointments on your behalf.) When you connect with the venue be sure to tell them: Your preferred wedding date/time of year, the projected guest count, and don’t be afraid to tell them your overall budget! This helps the vendor understand your vision as well as give you realistic feedback on options that will work well for your personal event. Based on their responses, it is time to see your favorites!
Once you are at the venue meeting, here are a few important things to consider and /or ask about, past the feeling you get from the venue, when touring:
To make sure there are no surprises at your perfect wedding venue, ask for an itemized list of any charges that may come up outside of their standard rental fee as this will heavily impact your budget. Here are some standard + extra costs that venues commonly charge:
Then be sure to ask about their payment structure. Ask these:
Even if a venue doesn’t check every box on your list, know that there is A LOT a planner can do to help you create a vision with a space that fits your guest count, style and overall budget. We know it can be daunting to find the perfect wedding venue so always reach out to us for support!! We are more than happy to help you secure the perfect wedding venue to make your biggest dreams come to life!
Nationwide wedding planning service, The Simply Elegant Group® , creates joyful celebrations of love for engaged couples, while saving them money through a simple + stress-free experience.